Office of Construction (Contract Payment Section)

Mission Statement: To provide our customers with prompt and accurate payments on all SHA construction contracts while maintaining the highest level of courtesy, quality and professionalism.

Responsible for all aspects associated with the processing of contractor payments, for all SHA construction projects statewide, including mega-projects, such as Woodrow Wilson Bridge and the Inter County Connector.

Full oversight of the processing of contractor payments statewide, from the evaluation of field data to the production of the payment voucher and all applicable FMIS attachments.

  • Evaluate awarded contracts for accuracy, in CAS.
    • Assign “Additional Work” 1900 item to all applicable contracts.
    • Assign FMIS charge numbers to all contract categories to insure proper billing.
  • Process contractor’s payment vouchers on a monthly basis, including all applicable FMIS attachments.
  • Process ‘Variable Retainage Requests” from contractor, for early retainage release based on contractor’s rating.
  • Process contractor’s semi-final payments for release of retainage upon substantial completion of project.
    • Generate Semi-final Memo of Action for the Director -OOC
  • Process contractor’s final payment vouchers for release of final retainage and closeout of project.
    • Generate Final Memo of Action for the Director -OOC
  • Activation of contract BPO in FMIS to set-up retainage and escrow information.
  • Increase BPO amount in FMIS to reflect additional funds approved by change order.
  • Verify and approve change orders and additional work requests in McMan; upload to CAS for processing.
  • CAS Administrator for the TRNS* PORT system
    • Process requests for system access and assignment of security tokens.
    • Work with ITD to development custom reports using CAS data.