XXXXXXXXX

MEMORANDUM

TO:			Earle S. Freedman, Director
			Office of Structures

FROM:		
			Local Government Project Engineer

SUBJECT:		Contract No: 
			F.A.P. No: Pending
Description: 

RE:			P.I. Report 

The preliminary field investigation for the subject project was conducted by        on      .  This project is for replacement / rehabilitation of the existing bridge on XXX over YYY.  (provide a detailed description of the project limits, type of structures, proposed lane and shoulder widths, span lengths, etc.  Provide existing lane and shoulder widths, span lengths, etc.  List the sufficiency rating (BSR) and list any structurally deficient (deck, super, sub) / functionally obsolete elements (clear roadway width, horizontal or vertical clearance, flooding, approach geometry, structural condition). 

Those in attendance were: 

Name	Title	Agency	
	Project Manager		

Written comments from XXXX are attached and hereby made a part of the report.  Unless otherwise noted in the body of this report, these comments will be incorporated in the Final Contract Documents.

The following issued were discussed:

Maintenance of Traffic:

The PI Plans showed a preliminary Traffic Control Plan and Sequence of Construction that (has / has not) been concurred in by the County.  Give a brief overview of how traffic is being maintained (detour, all through lanes maintained during construction, temporary bridge, pedestrian traffic, etc.).  Discuss any issues that were raised at the PI.

Constructability:

Discuss the availability and need for staging areas for the proposed project.  Discuss options for access to the site as they relate to the need for temporary right-of way easements.  Ask for feedback concerning the Sequence of Construction shown on the PI Plans as it relates to Incentives for timely construction or other specific concerns.

Right-of-Way:

The existing right of way limits have been designated and are indicated on the PI Plans.  Discuss any takes or easements required to facilitate the proposed project that were raised at the PI.  If there are no impacts say so.

Utilities:

The existing utilities have been designated and impacts to these utilities are indicated on the Plans.  Discuss any relocation or protection issues that were addressed at the PI.  If there are no impacts say so.

Permits:

All existing wetlands and buffers have been located and those areas have been designated on the PI Plans.  Discuss any relocation or protection issues that were addressed at the PI.  If there are no impacts say so.  Address the need for approval of Sediment and Erosion Control Measures and the need for Stormwater Management / Waiver.  List all required permits and their status.

Environmental:

The SHA Office of Project Planning for Environmental Management has reviewed the proposed construction and determined that the existing structure (has / does not) have historic significance.  Discuss any other issues that were raised at the PI.  If there are no impacts say so.

General:

1. (Each comment should indicate who made it and the disposition agreed to). 

Your earliest reply with comments and/or approval would be appreciated so that we may proceed with Final Plans. 

This PI Report documents our understanding of the issues presented at the PI meeting.  If anyone on the distribution list takes exception to the way in which their issue has been presented or resolved please contact our project engineer, XXXXXXXXX, within two weeks of the receipt of this report.

APPROVED:

Director	Date
Office of Structures
cc:	All Attending