Office of Construction

Contract Payment Division

Mission Statement: Provide our customers with prompt and accurate payments on all SHA construction contracts while maintaining the highest level of courtesy, quality and professionalism.

The Contract Payment Division processes contractor payments for all Maryland Department of Transportation State Highway Administration (MDOT SHA) construction projects statewide, handling approximately 3,000 payments processed annually.

The section oversees every aspect of the contract payment process, from the evaluation of field data to production of payment vouchers and all attachments.

Important Links:

Standard Specifications for Construction and Materials

Vendor Services / (GADX-10 form, one stop vendor payment inquiry and contact information)

Responsibilities:

  • Evaluate awarded contracts in the Contract Accounting System (CAS) for accuracy.
    • Prepare awarded contracts for download to the Material Management System (MMS) and the Maryland Construction Management System (MCMS).
    • Assign Financial Management Information System (FMIS) charge numbers to all contract categories, insuring proper billing and reimbursement.
  • Process monthly contractors’ payment vouchers. 
  • Process ‘Variable Retainage Requests,” as authorized by a district office, for early retainage release under TC-7.05(a)(3) of the Standard Specifications for Construction and Materials for Variable Retainage.
  • Process contractors’ semi-final payments for release of retainage under TC-7.05(b)(1) of the Standard Specifications for Construction and Materials for Semi-Final Estimate Payments.
    • Generate Semi-final Memos of Action for the Director -OOC 
  • Process contractor’s final payment vouchers for release of final retainage and closeout of project under TC-7.06 of the Standard Specifications for Construction and Materials for final acceptance and payment.
    • Generate Final Memo of Action for the Director, Office of Construction
  • Activate contract Blanket Purchase Orders (BPO) in FMIS to record retainage and escrow information.
  • Increase contract amounts and extend expiration dates of contract BPOs in FMIS to reflect additional approved funds or time submitted through construction change orders.
  • Approve construction change orders in the McMan database. Provide change order file for download to MCMS.
  • Serve as CAS Administrator for the AASHTOWare (TRNS* PORT) system
    • Process requests for system access and security tokens.

For information about Electronic Funds Transfer, visit the Comptroller’s Office for Vendor Services.