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Communications Resource Sharing

The Maryland Department of Transportation State Highway Administration (MDOT SHA) employs two overall strategies in achieving MDOT SHA’s communication infrastructure objectives. These are Inter-Governmental Partnering and Resource Sharing. The benefits are significant cost savings and improved operational efficiencies. MDOT SHA’s communication objectives support multiple statewide applications, including MDOT SHA’s Intelligent Transportation System (ITS); Coordinated Highways Action Response Team (CHART); NetWork Maryland; data and voice communications; video teleconferencing; and broadband services.
 
MDOT SHA allows non-exclusive use of its fully controlled access rights of way; other MDOT SHA real estate; and its existing communications infrastructure by public/private entities for installation, operation and maintenance of communications systems for themselves in exchange for providing communications equipment, services, and/or monetary revenue/compensation to MDOT SHA. Resource sharing undertaken by MDOT SHA and a public/private entity may include installation of conduit and fiber-optic cabling facilities; construction of new wireless communication facilities; collocation of wireless communication facilities on existing towers; allocation of fiber strands acquired from previous resource sharing projects; and other transportation technologies, such as data sharing.
 
Resource Sharing Proposals
Submit resource sharing proposals to:
MDOT SHA
Statewide Utility Engineer
7450 Traffic Drive, Building #4
Hanover, Maryland 21076.
 
Proposal Format
Submit proposals in four parts:
 
Part I – Proposal Affidavit
  1. Submit a proposal affidavit. It must include the same requirements as those in a Contract Affidavit (see COMAR 21.07.25). This affidavit should affirm the following:
    • Authorized Representative
    • Affirmation Regarding Bribery Convictions
    • Affirmation Regarding Other Convictions
    • Affirmation Regarding Debarment
    • Affirmation Regarding Debarment of Related Entities
    • Sub-Contract Affirmation
    • Affirmation Regarding Collusion
    • Financial Disclosure Affirmation
    • Political Contribution Disclosure Affirmation
    • Drug and Alcohol-Free Workplace
    • Certification of Corporation Registration and Tax Payment
    • Contingent Fees
    • Acknowledgement (of the Affidavit)
  2. The Proposal Affidavit should be signed by a company executive and acknowledge that the individual submitting the proposal is authorized to negotiate for and commit the company to the services and requirements in the proposal.
Part II - Executive Summary
  1. Condense and highlight the contents, including the benefits to Maryland's economy and the Value to the State Estimate. The Executive Summary should provide an overview of the entire proposal.
  2. Add examples of benefits to the State of Maryland’s economy. You may include:
    • The estimated percentage of contract dollars to be recycled into Maryland’s economy in support of this proposal through Maryland subcontractors, suppliers and joint venture partners.
    • The estimated number and types of jobs for Maryland residents resulting from this proposal.
    • Tax revenues to be generated for Maryland and its political subdivisions because of this proposal.
    • The estimated percentage of subcontract dollars committed to Maryland small businesses and minority business enterprises (MBEs).
Part III - Value to the State Estimate
  1. Submit a “Value to the State Estimate.” It should be a full itemization (monetary compensation, equipment, services, etc.) of the items in the total value of its offer to the State.
  2. MDOT SHA may ask you to hire an independent, third-party firm or consultant to provide a certified statement of the economic value for the Value to the State Estimate. MDOT SHA will alert you if you need to provide this third-party certification. This certification should include a detailed explanation of how you calculated value.
Longitudinal Installation Proposals
  1. When formulating longitudinal installation proposals, address the following:
    • Proposed route map, with enough detail to see intersecting streets and names
    • Fiber or conduit offered to MDOT SHA
    • Proposed access points (manholes, hand holes, etc.)
    • Supporting equipment, cabinets, and shelters (above-ground facilities), explaining special considerations
    • Preliminary cross sections, and details
    • Requested term of the agreement
    • Monetary compensation offered to the MDOT SHA
  2. Determine the monetary value for new longitudinal installation with the following formula for the fair market value of fiber within MDOT SHA rights of way:
    [Land Value of right-of-way by unit area] x [length of area occupied] x [width of area occupied] x [rate of return] x [factor to recognize degree of alienation of area] x [use factor]
Wireless Telecommunications Proposals
  1. When formulating wireless telecommunications proposals, address the following:
    • Proposal site location, with physical address and latitude & longitude
    • “Collocate” or “new build”
    • Height of existing or proposed new tower
    • Number, model, and size of antennae to be installed on the tower
    • Number and size of feed lines
    • Power and telecommunications availability/requirements, including special considerations
    • Preliminary site plan, showing tower, requested ground space, equipment pad for the shelter or cabinets, and proposed access to the site
    • Requested term of the agreement
  2. Determine the monetary value for new wireless telecommunication using the Maryland Department of Information Technology (DoIT) Tower Resource Sharing - Standard Pricing Schedule (latest revision), of antenna types and Average Daily Traffic (ADT) volumes.
    a) Determine the ADT using data from the Maryland highways surrounding the proposed wireless telecommunication location.
    b) ADT’s for Maryland highways are at Traffic Volume Maps by County.
    c)DoIT’s Tower Resource Sharing - Standard Pricing Schedule
    d) Use the monetary value determined from this matrix in your Value to the State Estimate for Wireless Telecommunication proposal.
  3. Determine the monetary value for the collocation of wireless telecommunications on an existing tower from the current monetary compensation received from the tower's telecommunication carrier.
    a) Use this monetary value in your Value to the State Estimate for Wireless Telecommunication Collocation proposal.
Part IV - Concept Plans/Technical Drawings
  1. Although you should concisely prepare your concept plans and technical drawings, make sure to describe the proposal in visual detail.
  2. After receiving approval to negotiate from the Maryland Legislative Policy Committee (LPC), provide MDOT SHA with fully engineered plans. MDOT SHA will review them and work with you toward approval.