memorandum

TO:		SEE DISTRIBUTION	
		
FROM:	XXXX, DIRECTOR
		XXXX COUNTY (LG PROJECT OFFICE)
		
SUBJECT:	CONTRACT NO.: 	
DESCRIPTION:	

DATE:	APRIL 14, 2017

PURPOSE:	Preliminary Field Investigation  

(This letter is to be used as a template for setting up a Preliminary Field Investigation.  The County should contact their MDOT SHA Office of Structure’s liaison who can assist with providing the distribution contacts listed below.   It is the County’s responsibility to distribute the documents.  Electronic distribution is acceptable.)

The Preliminary Field Investigation for the above captioned project will be held on       at   AM/PM.  XXXXX County will conduct the preliminary inspection and will meet those taking part in the inspection at the project site.

Please find attached copies of the Preliminary Plans which are being furnished herewith to your Division or District representative.  This material is for your review and comments at the aforementioned meeting.  We would appreciate written comments be provided on major issues so that your concerns can be properly documented and addressed. This will tend to expedite the proceedings.

If you have any questions concerning this project, please contact the Project Manager - Xxxx of the Xxxx County (LG Project Office) at (Telephone Number)  for further discussion.

Distribution: 

Name	Office	Number of Sets of plans	
	MDOT SHA - Assistant District Engineer-Construction	1	
	MDOT SHA - Assistant District Engineer-Traffic	1	
	MDOT SHA - District Utility Engineer 	1	
	MDOT SHA – Construction Inspection Division	1	
	MDOT SHA – Regional Laboratory	1	
	MDOT SHA – Pavement Division	1	
	MDOT SHA – Environmental Planning Division	1	
	MDOT SHA – Design Technical Services Division	1	
Jeffery Robert, Division Chief	MDOT SHA - Structure Design Division	1	
County Liaison - OOS	MDOT SHA - Structure Design Division	1	
Prakash Dave	MDOT SHA - Structure Hydraulics Division	1	
(Any others as required by County)