memorandum

TO:		Glenn C. Vaughan, Director
		MDOT SHA – Office of Structures

FROM:	Local Government Project Representative
		
SUBJECT:	CONTRACT NO.: 	
DESCRIPTION:	

DATE:	APRIL 14, 2017

PURPOSE:	Final Review Report  

The final reviedw for the subject project was conducted by    on      .  This project, which is (on / not on) the NHS, is for replacement / rehabilitation of the existing bridge on XXX over YYY.  (Provide a detailed description of the project limits, existing and projected traffic volumes, type of structures, proposed lane and shoulder widths, span lengths, etc. Describe any deficient features of the structure and provide details on how the decision to replace / rehabilitate was made.  Describe any constructability issues that may have affected the replace / rehab decision.  

Example of proposed condition
The proposed bridge will be a single span prestressed concrete slab bridge 55'-0" long and 39'-0" wide out to out.  The bridge will provide for two 12' -0" lanes and two 5' -4" shoulders.   MD XX is classified as a xxxxxxxx with a XX mph design speed and XX mph posted speed.  The proposed 5’-4” shoulders meet the SHA bicycle requirement, but do not meet AASHTO minimum shoulder width requirement of 8 feet.  To widen the shoulders to 8 feet results in environmental impacts requiring large amounts of tree clearing as well as right-of-way acquisition and would greatly increase the cost of this project.  Since the approach roadway in the vicinity of this bridge has no shoulders or minimal shoulders (2 to 3’ wide), it was decided that there is no benefit to providing the larger shoulders.  Since the design speed is less than 50mph, shoulder width is not a governing AASHTO design criteria and a design exception for the reduced shoulder is not anticipated.

Those in attendance were: 

Name	Agency	Phone Number	

The attached written comments from XXXX are hereby made a part of the report and will be incorporated in the Final Contract Documents unless otherwise noted in the body of this report.  If any of these issues have a significant impact on the project, then they must be highlighted in the body of the report (nobody will read the attachments except for the person who made the comments).

The following issues were discussed:
Maintenance of Traffic:
The District Traffic Engineer and the District Engineer have signed the Traffic Control Plan, indicating their concurrence.  Discuss any issues that were raised at the Final Review or were not addressed from the PI.
Practical Design:
This project was reviewed at this stage to look for any out of scope elements that may have found their way into the project that are not associated with the project purpose and need.  
Constructability:
Discuss any issues that were raised at the Final Review or were not addressed from the PI.
Right-of-Way:
Discuss any issues that were raised at the Final Review or were not addressed from the PI.  If there are no impacts say so.
Utilities:
The following utilities are present near this project.  Delete any lines not applicable to your project, add any that are missing

Utility	Impacted
 (yes/no)	If yes
Who will move	If not in Contract
date anticipated to be clear	Person in charge	
Electric - Overhead					
Phone - Overhead					
Cable TV - Overhead					
Water - Underground					
Sewer - Underground					
Gas - Underground					
Railroad					
Discuss any issues that were raised at the Final Review or were not addressed from the PI.  If there are no impacts say so.
Permits:
The following permits / approvals are required for this project.  Delete any lines not applicable to your project, add any that are missing

Permit / approval	Received
 (yes/no)	If no
date applied for	If no
date anticipated	Person in charge	
E&S approval					
SWM approval					
Coast Guard Permit					
Roadside Tree Permit					
NPDES permit					
General Waterway Construction (Army Corp)					
Tidal License (BPW)					
Critical Area Approval					
Railroad Agreement					
Environmental:
Discuss any issues that were raised at the Final Review or were not addressed from the PI.  If there are no impacts say so.
.
General:

1. (Each comment should indicate who made it and the disposition agreed to). 

This report is submitted herewith for your review, comments and/or approval.  Your earliest reply would be greatly appreciated so that we may proceed with the P.S. & E. submission. 

This Final Review Report documents our understanding of the issues presented at the Final Review meeting.  If anyone on the distribution list takes exception to the way in which their issue has been presented or resolved please contact our project engineer, «ManFirstName» «ManLastName», within two weeks of the receipt of this report.

APPROVED:

Local Government Bridge Director    Date	

				CONCUR:

				___________________________________
Glenn C. Vaughan, Director                 Date
Office of Structures
MDOT State Highway Administation		

cc:	All Attending