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Congratulations! If you have reached this page, you were offered and accepted a position with the Maryland Department of Transportation State Highway Administration (MDOT SHA). Please bookmark this page for future reference. Welcome to the team! New Hire Entry Package Steps: 1. Complete your Payroll and Retirement forms While most of the required forms are signed electronically through DocuSign (step 2 below), the payroll and retirement forms require an original signature (also known as a wet signature). The following items must be typed, printed, signed in ink with your wet signature and delivered to your Human Resources Representative (HR Rep). Your HR Rep will assist in coordinating the delivery of these items. Federal Tax Form Federal Withholding Form W-4 Form W-4 Instructions Helpful Tips when completing Tax/Direct Deposit Forms How to Complete the W-4, MW507 & Direct Deposit Forms State Tax Forms Select the form for the state or location where you reside. If you live outside of the three listed locations, please use Form MW 507. MARYLAND FORM MW507M MD State Withholding Form MW 507 Form MW 507 Instructions DC Withholding Form D-4 Form D-4 Instructions WV State Withholding Form WV/IT 104 Form WV/IT Instructions Helpful Tips when completing Tax/Direct Deposit Forms How to Complete the W-4, MW507 & Direct Deposit Forms Direct Deposit Form Central Payroll Direct Deposit FormHelpful Tips when completing Tax/Direct Deposit Forms How to Complete the W-4, MW507 & Direct Deposit Forms State Retirement Agency Forms Application for Membership (Form 1) Employees Pension System (Benefits Handbook) Designation of Beneficiary (Form 4) Election to Transfer Service Between Systems (ONLY for those previously employed by the State of Maryland) 2. Complete your DocuSign New Hire Entry Package Throughout your DocuSign New Hire Entry Package, you will be required to read and acknowledge receipt of several departmental policies, procedures, and information. These items are below for review and download or print for your records. Acknowledgement Form for Employee’s Informational Package MDOT Substance Abuse Policy Section 2 MDOT Substance Abuse Policy Section 9 My Rate of Pay (Salary Scale) My Regular Pay Periods 2026(Payroll Schedule) My Leave Benefits Important Health Benefits Information Health Benefits (Handbook) Health Benefits Rate Sheet Leave Request Form Leave Projection Sheet Performance Appraisal/Career Services Performance Appraisal/Executive Services Health Insurance Marketplace Coverage Options Equal Opportunity Policy Statement Wellness Program Information Family Medical Leave Act Rights Maryland Healthy Families Working Act - Permanent Employment Maryland Healthy Families Working Act - Temporary & Contractual Employment MDOT Email & Internet Directive 2026 MDOT Payroll & TSHRS Holiday Schedule General Rules for Drivers of State-Owned Vehicles and Equipment MDOT SHA's General Rules for Drivers I-9 Employment Eligibility Instructions for Form I-9 English Version Instructions for Form I-9 Spanish Version Employee FICA Tax Exempt Certificate Maryland Capitol Police ID MD Capitol Police Information Public Ethics Maryland Public Ethics Law SHA Ethical Behavior and Gifts Memo SEC Gifts SEC Secondary Employment 2025 – SHA Secondary Employment Memo Ethics Commission Form 25
Congratulations! If you have reached this page, you were offered and accepted a position with the Maryland Department of Transportation State Highway Administration (MDOT SHA). Please bookmark this page for future reference. Welcome to the team!
While most of the required forms are signed electronically through DocuSign (step 2 below), the payroll and retirement forms require an original signature (also known as a wet signature).
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