Welcome To The New Hire Entry Package Page

Congratulations! If you have reached this page, you were offered and accepted a position with the Maryland Department of Transportation State Highway Administration (MDOT SHA). Please bookmark this page for future reference. Welcome to the team! 

New Hire Entry Package Steps:

1. Complete your Payroll and Retirement forms

While most of the required forms are signed electronically through DocuSign (step 2 below), the payroll and retirement forms require an original signature (also known as a wet signature).

The following items must be typed, printed, signed in ink with your wet signature and delivered to your Human Resources Representative (HR Rep). Your HR Rep will assist in coordinating the delivery of these items.

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​Federal Tax Form
​​Federal Withholding Form W-4 Form W-4 Instructions​
​ State Tax Forms
Select the form for the state or location where you reside. If you live outside of the three listed locations, please use Form MW 507.​​
MD State Withholding Form MW 507​​ ​Form MW 507 Instructions​​
DC Withholding Form D-4
Form D-4 Instructions
WV State Withholding Form WV/IT 104 Form WV/IT Instructions
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​​Direct Deposit ​Form
Central Payroll Direct Deposit Form
​ State Retirement Agency Forms
Application for Membership (Form 1) Employees Pension System (Benefits Handbook)
Designation of Beneficiary (Form 4)
Election to Transfer Service Between Systems (ONLY for those previously employed by the State of Maryland)

2. Complete your DocuSign New Hire Entry Package

Throughout your DocuSign New Hire Entry Package, you will be required to read and acknowledge receipt of several departmental policies, procedures, and information. These items are below for review and download or print for your records.

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Acknowledgement Form for Employee’s Informational Package
MDOT Substance Abuse Policy Section 2 MDOT Substance Abuse Policy Section 9
Workplace Safety Guidelines My Rate of Pay (Salary Scale)
My Regular Pay Periods 2022 (Payroll Schedule) My Leave Benefits
Important Health Benefits Information Health Benefits (Handbook)
Health Benefits Rate Sheet Leave Request Form
Leave Projection Sheet Performance Appraisal/Career Services
Performance Appraisal/Executive Services Health Insurance Marketplace Coverage Options
Equal Opportunity Policy Statement Wellness Program Information
Family Medical Leave Act Rights Maryland Healthy Families Working Act - Permanent Employment
Maryland Healthy Families Working Act - Temporary & Contractual Employment​ MDOT Email & Internet Directive
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​General Rules for Drivers of State-Owned Vehicles and Equipment
MDOT SHA's General Rules for Drivers
I-9 Employment Eligibility
Instructions for Form I-9
​Maryland Capito​l Police ID
MD Capitol Police Information
​Public Ethics
Maryland Public Ethics Law
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